View Authorization

This tab is only visible if you are authorized to assign roles to users for the selected object.

View the users that have a specific role

1. Select a role. The pane "Users for <role name>" will show the users that are assigned the selected role for this document.
2. Users assigned to a role either for the object whose configuration you are viewing or for a higher-level object with propagation switched on, are shown in the pane Roles. However, roles assigned on a global level are only shown in the pane Users when a role is selected in the pane Roles.

Add a user to a role

1. Select the role you want a user to have.
2. Click the button Add. A new window pops up listing all users in the ITP/MDK Repository not already assigned this role for the selected object.
3. Select the user(s) in this list and click OK. You can use the keys Shift Ctrl to multi-select.

Note

Be careful with assigning roles to users. As a rule of thumb, assign the minimum number of roles necessary at the highest level possible. This rule will make it easier to work out which permissions a user has for a project, folder, document or document revision.

Remove a user from a role

To remove a user from a role, select the role concerned. Select in the pane "Users for <role name>" the user you want to remove and click the button Remove.

Allow authorization from parents to propagate to this object

This setting determines if changes made to the authorization of the project or folders also apply to its child objects.

By default this setting is on which means that you only have to assign Roles on the project level to assign them for all objects inside that project. Switching this setting off by unchecking the check box blocks all changes to the authorization made in containing objects.

For a more detailed explanation refer to the chapter Roles and Authorization in the ITP/MDK Repository Manual.